Digital Procurement Transformation

Challenge

KLG lacked a single system to manage end-to-end procurement workflows.

Processes were fragmented across Excel sheets, emails, and paper-based signoffs..

Real-time tracking of procurement status did not exist, making audits difficultVendor onboarding, RFQ, negotiation, approvals, and awarding took around 9 days on average.

Internal users and vendors faced constant back-and-forth with poor experience.

Approval chains involved multiple roles (SCM, Finance, GP Expedition teams), adding complexity and delays.

Solution

Codemancers built Money Heist as a full-stack Ruby on Rails application with PostgreSQL.

Implemented multi-role, multi-level approval & awarding workflows with deterministic transitions.

Built vendor lifecycle management: registration → revision → approval.

Developed complete RFQ & pricing module for land and sea logistics.

Added negotiation loops, ranking logic, and Approved Vendor List (AVL) generation.

Results

100% digitized inquiry → RFQ → negotiation → approval → awarding.

Significant reduction in procurement SLA through automated pipelines.

Centralized Approved Vendor List with real-time usage and pricing transparency.

Improved vendor onboarding and internal user visibility.

Reliable audit history for every procurement transition.

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